Personal trainers · Strength and conditioning coaches · Yoga and Pilates teachers · Small studios

Appointment software for personal trainers Sessions, group classes and packs: one single calendar.

Morning at a client's home, lunchtime at the gym, evening by video call: your schedule changes all the time. With Calendrio, your clients book their session or their place in a group class online, pay in advance if needed, and get a reminder at the time you've chosen.

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1 month free trial · no credit card · no commitment

Which booking software should a personal trainer choose?

A coach needs three things that a simple shared calendar can't do: sell sessions in advance (packs or packages), fill group classes without going over the number of places, and handle different locations depending on the session (gym, client's home, outdoors, video call). All with as few late cancellations as possible. Calendrio brings these needs together in an online calendar for independent coaches and small businesses, with clear prices and no commitment.

What changes for a coach

Session packs paid in advance

You create a package of several sessions (for example 10 one-to-one coaching sessions) and sell it online. The client then books each session with their code: no more keeping count by hand.

Group classes that don't overflow

Saturday circuit training, Tuesday evening Pilates: each group session has its own time, repeat days and maximum capacity. Participants book their place, and the class disappears from the time slots once it's full.

Gym, home or video call

Each service has its own location, duration and, at home, travel fee. For video calls, a Google Meet link is created automatically if your Google calendar is connected. A minimum notice before booking gives you time to get organized.

Consistency, without chasing clients by hand

Progress comes with consistency. When a regular client hasn't booked again, Calendrio can offer them their usual time slot by email if it's free. A session canceled? Clients on the waiting list are notified.

What Calendrio includes for a coach

  • Booking page in your name, open 24/7
  • QR code to display at the gym or on your flyers
  • Individual sessions and group classes with limited spots
  • Session packages and gift cards sold online
  • Locations: on site, at home, video call or phone
  • Deposit or full payment at booking
  • Cancellation and refund rules per service
  • Automatic reminder before every session, by email and SMS
  • Sync with Google Calendar and Outlook
  • Client record with history and private notes

Group sessions, packages, deposits and automatic features (reminders of your choice and by SMS, waiting list, usual time slot) included in the Pro and Team plans and during the trial. Details on the Pricing page.

Example: a coach's week online

  1. One-to-one coaching at home: 1 h, travel fee added, bookable until the day before.
  2. 10-session pack: sold online, each booking is deducted from the pack.
  3. Saturday morning group class: group session repeated every week, limited spots, payment at booking.
  4. Progress review by video call: 30 minutes, video call link sent automatically.

The names, durations and prices are yours: this example only shows what can be set up. To build your schedule, read our time blocking method and our tips against missed sessions. For your deposits, see the difference between “acompte” and “arrhes” deposits.

Clear prices, no Calendrio commission on your sessions

Try all the features for free (1 month free trial), no credit card needed. Then: €39 excl. VAT per month for a coach on their own (Pro), €79 excl. VAT per month for a business with up to 5 coaches (Team). No commitment. For online payments, only the payment provider's fees apply.

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Frequently asked questions from personal trainers

Can I sell 10-session packs to my clients?

Yes. With the Pro and Team plans, you create packages of several sessions for a service and sell them online. The client pays for the package once, then enters their code each time they book: the session is deducted, and they have nothing more to pay.

How do I run a group class with a limited number of spots?

You create a group session (class, workshop) with its time, repeat days, price and maximum capacity. Participants book their place online; when the class is full, it's no longer offered. Group sessions are part of the Pro and Team plans, and the trial.

I coach at clients' homes or outdoors: how do I handle travel?

For each service, you choose the location (on site, at home, video call or phone) and you can add a travel fee. You also set the length of each session and the minimum notice before booking, to keep travel time between two clients.

Can I offer sessions by video call?

Yes, the “video call” location is available in all plans. If you connect your Google calendar, a Google Meet link is created automatically for each video call appointment.

How can I reduce last-minute cancellations?

A reminder is sent automatically by email before every session, the day before on the free plan. With the paid plans and during the trial, you can send it 2 hours or 1 hour before, add an SMS reminder (included every month: 50 on Pro, 200 on Team), and each client can choose when their email arrives. You can ask for a deposit or full payment at booking, set your cancellation and refund rules, and, if a spot opens up, notify the clients on the waiting list.

How much does Calendrio cost for a personal trainer?

There's a free plan to get started (2 services, 30 contacts, online payment, Google/Outlook sync). The Pro plan, for a coach on their own, is €39 excl. VAT per month; the Team plan, for a small business with up to 5 coaches, is €79 excl. VAT per month. No commitment, after a one-month free trial with no credit card. SMS are charged €0.10 excl. VAT each.

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